Two numbers decide how much work monday.com will do for you each month, and neither is on the seat price. One is automation and integration actions. The other is AI credits. Both are monthly allowances tied to your plan, both are counted differently from how most people assume, and both are easy to run out of. Here is how monday.com's own help centre explains them, as of October 25, 2026.
1. Automations Are Counted in Actions
Automations and integrations are only on the Standard plan and up; Basic has none. Standard includes 250 automation actions and 250 integration actions a month, Pro 25,000 of each, and Enterprise 250,000. monday.com's help centre is candid about Standard: 250 actions a month is typically used up within days by accounts that notify several people or map several columns per automation, and it suggests Pro if you use automations regularly. It also warns that the Gmail and Outlook integrations can consume a lot of actions.
2. Two Separate Automation Limits
There is a second ceiling beside the action count: how many Workflow Builder recipes can be active at once. monday.com says reaching one limit does not affect the other. Admins get emails at 50%, 75% and 100% of the monthly actions, and usage is visible from any board under Automate, then Manage, then Account usage. On yearly plans the action cycle refreshes on the 2nd of each month. If you exceed it, monday.com's advice is to upgrade.
3. AI Is Counted in Credits
AI credits are monday.com's single unit across its AI capabilities, and the pricing page lists 1,000, 2,000 and 3,000 a month on Basic, Standard and Pro. Each capability spends them differently: AI blocks cost 8 credits per action, the AI Notetaker 120 credits per meeting hour, and a monday agent run an estimated 10 to 50 credits for a simple task, up to 150 to 250 for a complex one and more beyond that. AI workflows have their own cap on active workflows: 3 on Standard, 20 on Pro, 250 on Enterprise. Notifications fire at 80% and 100% of the limit, and admins can buy more from the AI governance section.
4. Doing the Arithmetic
On Standard, 2,000 credits a month is about 250 AI block actions, or around 16 meeting hours of notes, or anywhere from about 200 simple agent runs to 8 complex ones, or fewer, depending on how monday.com judges each run. That range is the point: the cost of AI work depends on the task, so budget from a sample week of your own usage, not from the allowance.
5. How Kavanah Counts the Same Work
Kavanah's automation rules pair a trigger, such as a task being created, moved, completed, assigned or going overdue, with optional conditions and an action. Rules are not counted against a monthly action allowance on any plan. AI is metered in credits against model usage at roughly one cent each, and Kavanah's pricing page says a typical agent reply costs about 70 credits on the default model. Basic includes 100 credits a seat a month and Pro 250, pooled for the workspace; Pay as you go has no seat fee and no allowance, with credit packs from $10 per 1,000. A rule that hands a task to the AI agent spends credits like any other AI use, and anything that runs on its own or spends credits is off until someone turns it on.
6. What to Ask Any Alternative
Ask four questions. How many automation runs a month does the plan include, and what happens at the limit? Does an integration's sync count against the same allowance? What does a typical AI task cost in that vendor's credits, rather than how many credits are included? And what may the AI do without a person approving it? ClickUp's comparison page, for instance, lists 100 automation executions a month on its Free plan and 5,000 on Business. The answers matter more than the plan names.
Allowances are where a cheap plan becomes an expensive one. For the full comparison of automation limits, AI pricing and seats across Kavanah, monday.com, ClickUp and Asana, see our monday.com alternative page.
