Wrike's pricing page lists five plans: Free, Team at $10 per user a month, Business at $25, and Pinnacle and Apex at a price you get from sales. All prices are per user a month, billed annually, and the page says they apply to new purchases from January 21, 2026. The headline numbers are accurate, but three rules on the same page decide what a team actually pays: how seats are sold, which plan a team of your size is allowed, and how AI is counted.
1. Seats Are Sold in Groups
Wrike's FAQ says it is sold in groups of users: in groups of five for accounts of up to 30 seats, groups of 10 from 30 to 100, and groups of 25 above 100. Read literally, a 12-person team buys 15 seats and a 31-person team buys 40. Business plans and above are only available as annual subscriptions, and the self-serve checkout covers Team and Business for up to 15 users; larger teams go through a Wrike representative.
2. The Plan Your Team Size Allows
Team is for 2 to 15 users and Business for 5 to 200, so headcount, not just features, picks the plan. At 5 people, Team billed annually is $50 a month. At 12, Team is 15 seats, $150 a month. At 20, Team is no longer an option, and Business is 20 seats at $25, $500 a month on an annual contract. At 31, Business is 40 seats, $1,000 a month. Time tracking and AI agents both start on Business, so a team that needs either pays the Business rate from day one.
3. AI Elite Actions and Add-ons
Team includes AI Essentials, such as content editing, comment summaries and natural-language automation rules. Business adds a starter pack of AI Elite actions, Pinnacle three times as many and Apex ten times, but the page does not say how many actions the starter pack holds. Its FAQ says Copilot and AI agents cost nothing extra, more actions can be bought as an add-on, and going over the limit is not invoiced automatically: Wrike opens a conversation about usage instead. Other add-ons include Wrike Whiteboard at $15 per user a month, with Wrike Integrate, Two-Way Sync, Datahub, Lock and the AI Elite action pack priced on request.
4. Who Needs a Paid Seat
Wrike's FAQ says regular and external users are full users who need a paid seat, contributors take a seat at a reduced rate, and viewers can be added free. That matters for client work: a client who should create tasks or change dates is an external user, and a paid seat. The Collaborator licence, once the cheap middle option, is being discontinued and was closed to new accounts from January 20, 2025.
5. The Same Teams on Other Tools
Asana lists Starter at $10.99 per user a month billed annually and Advanced at $24.99. monday work management lists Basic at $9, Standard at $12 and Pro at $19 per seat billed annually, from 3 users. Kavanah bills one seat at a time with no groups or caps: Basic is $3 a seat a month ($2 billed yearly) and Pro is $6 ($4 yearly), so 12 people on Basic is $36 a month and 31 is $93. Time tracking is on every plan, and AI is credits at about a cent each, 100 or 250 per seat a month pooled by the workspace. Pay as you go has no seat fee at all, with credits in packs from $10 per 1,000.
Price the plan your headcount will force next year, rounded up to the next seat group, before comparing. For the full comparison of Kavanah, Wrike, Asana and monday work management, see our Wrike alternative page.
