Templates · free, no sign-up
Free project management templates
Eight templates for the documents most projects need: a plan, a charter, a RACI matrix, a sprint plan, a weekly status report, a risk register, a client onboarding checklist and a retrospective. Each one is rendered in full on its page, with guidance on how to fill it in and answers to the questions people ask about it.
Copy any template as Markdown for a document or wiki, or download its table as a CSV for Excel, Google Sheets or Numbers. Nothing to sign up for, and no email required.
- Project plan templateScope, milestones and a phase-by-phase task list with an owner and a date on every row.Use it when: A new project has a goal and a deadline but no agreed list of work yet.Open the template
- Project charter templateThe one-page case for a project: why it exists, what it must achieve, its limits and who signs it off.Use it when: A project needs approval or funding before work starts.Open the template
- RACI matrix templateA grid of tasks against people, marking who does the work, who owns the outcome, who is asked and who is told.Use it when: A project spans teams or departments and ownership keeps falling between them.Open the template
- Sprint planning templateA sprint goal, the hours the team actually has, and the backlog items it commits to, each with an estimate and an owner.Use it when: Your team works in fixed-length sprints or iterations.Open the template
- Weekly status report templateA one-screen update: overall status, done this week, next week, risks, blockers and the decisions you need.Use it when: A sponsor, client or manager needs to follow a project without attending its meetings.Open the template
- Risk register templateEvery known risk with its likelihood, impact, score, owner, planned response and the trigger to act on.Use it when: A project has a fixed deadline, a fixed budget or outside dependencies.Open the template
- Client onboarding checklistEvery step from signed contract to first delivered work, with an owner and a target day for each.Use it when: You are an agency, consultancy or service team taking on a new client.Open the template
- Project retrospective templateWhat went well, what did not, what to change, and the action items that make the change happen.Use it when: A sprint, release or project has just finished.Open the template
#Where to start
Which template, in what order
- Project charter to agree why the project exists, what it must achieve, its limits and who decides.
- Project plan to turn that into tasks with an owner and a date on every row.
- RACI matrix when the work spans teams and ownership is unclear.
- Risk register when the deadline, budget or outside dependencies are tight.
- Sprint planning if the team works in fixed iterations.
- Weekly status report once people outside the team need to follow along.
- Client onboarding checklist for agencies and service teams starting with a new client.
- Project retrospective at the end of each sprint or project, so the next one goes better.
#Questions
Questions about the templates
- Are these project management templates free?
- Yes. Every template on this page is free to copy, download and adapt, with no sign-up. Copy one as Markdown for a document or wiki, or download the CSV to open in Excel, Google Sheets or Numbers.
- Which template should I start with?
- Start with the project charter to agree why the project exists and its limits, then the project plan for the tasks, owners and dates. Add the RACI matrix when ownership spans teams, the risk register when the deadline or budget is tight, and the weekly status report once people outside the team need updates.
- Can I import these templates into a project management tool?
- The CSVs use plain column headers, so most tools that import CSV can read them. The project plan, sprint backlog, client onboarding and retrospective action CSVs import into a Kavanah project as tasks, with the Task, Owner, Due date and Status columns mapped to task fields.
- What is the difference between a project plan and a project charter?
- A charter authorizes the project and sets its purpose, objectives, scope and decision rights, and is signed once by the sponsor. A project plan is the working schedule that follows from it: tasks, owners, dates and dependencies, updated throughout the project.
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